Rental Guidelines and Details
The TEHCC has successfully provided rental equipment to its members for many years. TEHCC encourages its members to make use of the available equipment by keeping rental rates very reasonable and periodically updating the equipment selection. Information on the rules that govern the TEHCC Rental Policy as well as a description of the available equipment are given below. If you need further information, contact Eastman Recreation (423-229-3771) or rental@tehcc.org.
I. General Rules and Instructions
1. Tents
Keep in mind that our tents were purchased for lightweight travel and backcountry use. They are the same quality tents that you and I would purchase at a backpacking store and, although they are tough, most are not the heavy duty styles that many commercial renters use. Help us keep them in good shape for the next renter by not abusing them. For example, use a ground cloth under the tent on rough or rocky ground. Be certain that the equipment is accounted for BEFORE going on your trip (for example, count the number of tent stakes). We must charge a replacement fee for equipment that is not returned — even for tent stakes.
2. All Equipment
It is the responsibility of the RENTER to take reasonable care of the rental equipment. This includes returning the tents, backpacks and pads in CLEAN condition. Renters should thoroughly check-out all equipment prior to use to ensure that everything is in proper working order. If any equipment malfunctions during use (like a leak in a tent, or a zipper off a track, or a broken strap or belt) be sure to notify an ERC Representative when you bring the equipment back so that it may be fixed. You will not be held accountable for normal wear and tear of the equipment. Nor will you be held accountable for malfunctioning equipment. You will be held accountable for returning the equipment CLEAN and DRY. Normally this means airing a tent out until it is dry, and/or brushing off dirt and debris. If you experience unusually wet conditions and are unable to dry out a tent in your reserved time frame, contact an ERC representative in B-310 Store so that arrangements can be made for you to dry the tent and they can contact the person who has reserved the tent next so that an alternate tent may be chosen. You will not be charged for the additional time to dry the tent. Additionally it is very important when renting more than one tent, that you return each tent with the correct tent poles.
Please try to return the rental equipment in a condition that you would like to see it in when you pick it up.
When renting TEHCC Equipment you will be required to fill out a reservation and agreement form. This form not only holds your reservation but also holds you responsible for the equipment while it is in your possession. Please read it carefully before leaving B-310.
3. Equipment Instructions
Instructions for tent assembly are available at the B310 Recreation Store and on-line with some of the links to the equipment descriptions below. It is recommended that you first set up the tent at home to become familiar with it.
4. New Equipment
The revenue generated by your rental fees is returned by Recreation to the club. It is used to repair the existing equipment, replace old items, or purchase new pieces. The Hiking Club Rental Equipment is for the use of Hiking Club members. If any of you have ideas on equipment that you might like to have made available, please contact the rental equipment coordinator. (Sleeping bags are not offered due to inability to their ensure cleanliness.)
5. Who may rent equipment?
In order to take advantage of the TEHCC Rental Equipment, you MUST meet the following requirements:
- You must be a member of Eastman Recreation Club.
- You must be a member of the TEHCC.
Your ERC Pass denotes that you are a member of the Hiking and Canoeing Club. Contact the Eastman Recreation Office (229-3771) for more information, or ask at the ERC Front Desk.